Reports can be stratified based on the supervising agency. For cases under the supervision of Child Welfare, children are assigned to the county in which there is an open case or referral. Probation and Other agency supervised cases are assigned to the county in which there is an open case, referral, or state id county code. The CWS/CMS codes for each agency are drawn from the variable placement_episode.agency_responsible_type (plc_epst.agy_rspc) and listed below:

1. Child Welfare
   • County Welfare Department (34)
2. Probation
   • County Probation Department (33, 5603)
3. Other
   • State Adoptions District Office (37, 5606)
   • Indian Child Welfare (5602)

Agency types of Out of State Agency (35, 5604), Private Adoption Agency (36, 5605), Mental Health (6133), KinGAP (6134), and Missing are excluded from all analyses.

Please note that the federal outcome measures for the second round of the Child and Family Services Review that include foster care data are based on Child Welfare, Probation and Other data. California CWS Outcomes System measures are based on Child Welfare data ONLY.

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Child age is organized by the following intervals and derived from a child’s date of birth as captured in the CWS/CMS variable birth_dt:

1. < 1 yr*
2. 1-2 yrs
3. 3-5 yrs
4. 6-10 yrs
5. 11-15 yrs
6. 16-17 yrs
7. 18-20 yrs OR 18-21 yrs**

The calculation of age is based on a date appropriate for the particular report. For example, the ‘Entries to Foster Care’ report calculates the age of children and youth on the day they enter foster care. ‘Exits from Foster Care’, on the other hand, calculates age at exit.

When Age Group is not selected as a row or column dimension, users may filter reports to include children of specific ages (e.g., only 3 year olds) or to create a different age category than those shown above (e.g., a group of 2-6 year olds). This is done by checking those age boxes for which report data are to be included.

* In some reports, this category is separated into infants with ages of less than one month (‘<1 mo’) and others less than one year old (i.e., ‘1-11 mo’).

** The available age range varies by report.

• The Child and Family Services Review, round 3 (CFSR3) reports, for example, are restricted to children and youth less than 18 years old. The age groupings and available age filters reflect these ranges.
• In some reports, ‘18-21 yrs’ is separated into ‘18 + 60 days’, ‘18 + > 60 days’, and ‘19-21 yrs’:
  • 18 + 60 days: Youth who are in the first 60 days of their 18th year
  • 18 + > 60 days: Other 18-year-old youth (i.e., older than 18 plus 60 days)
  • 19 to 21 year olds.

  These categories are intended to support analysis of the effects of the implementation of Assembly Bill 12 (AB12). AB12 allows youth to voluntarily remain in or reenter foster care. Youth exiting as part of the ‘18 + 60 days’ group are more likely to have experienced a conventional exit; those in the ‘18 + > 60 days’ and ‘19-21 yrs’ group are more likely to have made use of the AB12 changes.

• In Transition-Age Youth Research & Evaluation Hub (TAY-Hub) reports, the age range is limited to youth in care age 18-20 or 18-21 years. In these cases, rather than presenting grouped ages, the ages 18, 19, 20, and 21 (if applicable), are presented as separate rows or columns. This approach is intended to allow a focus on older youth and to provide a detailed stratification by age.

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Child ethnicity is collapsed into six groups based on 31 codes from the CWS/CMS variables p_ethnctyc and hisp_cd. Ethnic groups and codes are listed below:

1. Black
   • Black (823)
   • Ethiopian (826)
2. White
   • White (839)
   • White-Armenian (840)
   • White-Central American (841)
   • White-European (842)
   • White-Middle Eastern (843)
   • White-Romanian (844)
3. Latino
   • Those children coded as Hispanic using the Hispanic Origin indicator (hisp_cd = ‘Y’), regardless of primary ethnicity (p_ethnctyc) selection
   • Hispanic (830)
   • Mexican (3164)
   • South American (3165)
   • Caribbean (3162)
   • Central American (3163)
4. Asian/PI
   • Asian Indian (822)
   • Cambodian (824)
   • Chinese (825)
   • Filipino (827)
   • Guamanian (828)
   • Hawaiian (829)
   • Japanese (831)
   • Korean (832)
   • Laotian (833)
   • Other Asian/Pacific Islander (834)*
   • Other Asian (5922)
   • Other Pacific Islander (5923)
   • Hmong (835)
   • Polynesian (836)
   • Samoan (837)
   • Vietnamese (838)
5. Native American
   • Alaskan Native (820)
   • American Indian (821)

*Code is inactive.

Note: In late 2017, CDSS provided instruction to counties to ask clients which of the federally recognized races (those marked with an asterisk in CWS/CMS) they identify with. Once a federally recognized race is selected, a secondary “Hispanic” ethnicity can be selected in Other Ethnicity. If the client does not identify with any federally recognized race, then workers were asked to select “Declines to State” as the primary race. However, the Hispanic Origin indicator should always be marked as “Yes” for children with Latino backgrounds in order to avoid accidental categorization into Missing.

When ethnicity is not selected as a dimension on the website, the default filter includes Missing values and all ethnicities. Users can also filter *DYNAMIC* reports to include only children of specific ethnic groups (e.g., only Native American and White children) by checking those ethnicities for which report data are to be included.

Census-based Ethnicity’ option (available on some reports) labels will read ‘Hispanic’ rather than ‘Latino’ for consistency with Census Bureau usage.

Ethnic groups for population data and rates reports are based on the California Department of Finance annual population projections.

1. Black
2. White
3. Latino
4. Asian/PI
5. Native American
6. Multi-Race

In the rates reports and disparity indices, the denominators–child population based on California Department of Finance data–may include children/youth in the multi-race category. However, the numerators–children with allegations, children with investigations, etc., based on CWS/CMS–always have null values for multi-race, since we do not construct a multi-race category from CWS/CMS data. Conversely, ethnicity may be missing in CWS/CMS and, in those cases, rates numerators are categorized as missing. Department of Finance population data does not include a missing category and, therefore, that row is always null for the denominators of the rates reports. Given these differences between the data sources and the resulting null values, no rates are calculated for the multi-race or missing rows.

See Population methodology for important details.

Note: For Transition Age Youth (TAY) reports, the category Missing is suppressed, therefore the total for this dimension will differ from the total for other dimensions in the same report.

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Child sex at birth is based on the CWS/CMS variable gender_cd and categorized as Female (1), Male (2) or Intersex (3).

Children for whom Sex at Birth is not coded are reported as Missing.

When Sex at Birth is not selected as a dimension, the default filter includes Missing values and Female, Male and Intersex. Users can also filter reports to include only children of a specific gender (e.g., only Male children) by checking the sex at birth for which report data are to be included.

Note: For Transition Age Youth (TAY) reports, the categories Intersex and Missing are suppressed, therefore the total for this dimension will differ from the total for other dimensions in the same report.

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Reports can be filtered by the voluntary or involuntary nature of the case. A Voluntary Status indicator in CWS/CMS specifies whether the parent/guardian of the case child has agreed to accept services on a voluntary basis and/or signed a voluntary agreement/Case Plan. Children coded with a “yes” on the Voluntary Status indicator are categorized as Voluntary, while those coded with a “no” are categorized as Court Ordered. When Voluntary Status is not selected as a dimension, the default filter includes Missing values, and both Court Ordered and Voluntary status types.

Note: When we cross reference Voluntary Status with the “Legal Authority for Placement” we find irregularities in the data (e.g., children with a WIC 300 Legal Authority but a Voluntary indicator), suggesting that this filter should be used with caution.

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Reports can be filtered by the ICWA Eligibility Status of the child client (ICWA_ELGCD). This indicates whether the child is eligible to be treated according to the provisions of the ‘Indian Child Welfare Act’ (ICWA).

Note: Indicates child’s current status, which may not have been known at the time of the reported case or placement.

1 = “ICWA Eligible”
2 = “ICWA Not Eligible”
3 = “ICWA Status Pending”
99 = “No ICWA Status Data”

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Reports can be filtered by the Enrollment Status Type of the child client (INDN_STC) (e.g., eligible, not eligible, pending verification, etc.) with a specific Indian Tribe. Children may be potentially eligible for membership in more than one tribe. In such situations preference is given in the following order: Tribal Member, Eligible for Tribal Membership, Pending verification of Tribal Status, Claims Tribal Membership, Not Eligible for Tribal Membership, No Tribal Response after 60 days, No Tribal Status Data. Examples: A child who is a member of Tribe A and also claims membership in Tribe B is shown as “Tribal Member.” A child who is not eligible for tribal membership in Tribe C but is eligible for tribal membership in Tribe D is shown as “Eligible for Tribal Membership.”

Note: Indicates child’s current status, which may not have been known at the time of the reported case or placement.

1 = “Tribal Member”
2 = “Eligible for Tribal Membership”
3 = “Pending Verification of Tribal Status”
4 = “Claims Tribal Membership”
5 = “Not Eligible for Tribal Membership”
6 = “No Tribal Response after 60 days”
99 = “No Tribal Status Data”

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